This content originally appeared on DEV Community and was authored by Bruce Banner
Complete access, always
By migrating your files to SharePoint, you are making it easier for employees to access to their content. You can access your files from anywhere—whether you’re at home, at the office, or on your way to a meeting—and from any device. This is something regular file shares have trouble matching.
Search muscles
Perhaps one of the biggest reasons for performing a File Share to SharePoint Migration is the search power for finding files.
Search by document name or keyword and pull up relevant results in nanoseconds. This is something to be lauded and applauded when you take into account the sheer volume of content our companies are dealing with every day.
Check-in and check-out
Often, you’re working on files and documents in collaboration with multiple colleagues. It can be a hassle (or even impossible) to know who is working on the same document that you’ve been assigned, or who needs to input a few last-minute changes before you begin your task.
In SharePoint, you can check out a file so others can’t access it—meaning everyone knows who has the latest version of the document. This helps ensure you don’t cannibalize each other’s efforts.
Version history and backup protection
Speaking of versions, in SharePoint there’s no need to create multiple versions of a single file and rename it every time.
You’ve probably seen the v1, v2, v3, v4… ad infinitum stitched to a file. Having so many versions is confusing for your collaborators because it clogs up space over time. Again, remember the volume of content most companies are working with—with unnecessary versions, it just looks like a mess.
In SharePoint, you can also take advantage of version history—meaning you only ever need to work on one file. When you edit and save a document, the old version is still kept, invisibly, and can be accessed with the click of a button if you ever need to backtrack.
A single copy in a single space
In SharePoint, you store your document in one place; colleagues come to the document rather than sending the document all over the place.
This means no more multiple copies of the same file in different people’s inboxes, or on their hard drives, being backed up over and over. The one version is in the right place, and that provides great clarity for your entire team.
Everything in moderation
You can choose a team leader, or somebody else, to manage and moderate the content in each library. That way, you make sure only those with access can view and work on specific company data. This is important in an age when compliance and regulation is ever more important.
To know more about SharePoint Migration from 2013 to 2019 or SharePoint 2013 Migration to SharePoint Online visit O365CloudExperts.
This content originally appeared on DEV Community and was authored by Bruce Banner
Bruce Banner | Sciencx (2021-11-24T13:14:03+00:00) Reasons to migrate your file server to SharePoint Online. Retrieved from https://www.scien.cx/2021/11/24/reasons-to-migrate-your-file-server-to-sharepoint-online/
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